Skip to Content

Terms of Service

Effective Date: January 1, 2025

 

1. Acceptance of Terms

Welcome to Orderly Meetings! By accessing or using our services, you agree to comply with these Terms of Service ("Terms"). If you do not agree, please do not use the service.

 

2. General Use of the Service

  • Intended Users: Orderly Meetings is designed for churches, boards, and committees. Organizations purchase the software and assign it to users, but individuals may also subscribe directly.
  • Age Restrictions: Users must be 16 years of age or older.
  • Account Requirements: Each user must create an individual user account. Account sharing is not permitted.
  • Organizations: Each Organization legal entity must have a unique Organization Account. An organization must have at least one administrative user account. 

 

3. User Content and Data

  • Data Storage: Orderly Meetings may store sensitive data (e.g., minutes, names, decisions). The system uses a security-first approach, requiring multi-factor authentication (MFA). Data is encrypted at rest and in transit and is not publicly accessible.
  • Data Ownership: Subscribing organizations own all content they input. Orderly Meetings LLC will not share or distribute content and provides tools for users to download or export data in at least a PDF form.
  • Anonymized Data Use: We may use anonymized data to improve the service but do not access or manage subscriber content without explicit invitation.

 

4. Pricing and Subscriptions

  • Subscription Model: Orderly Meetings operates on a subscription basis, offering monthly, annual, and customized plans with enhanced features at higher price points.
  • Payment Policies: Access may be disabled if payments are overdue by 15 days. Data will be retained or disposed of according to internal retention policies.
  • Trials and Refunds: Promotional trials may be offered. Refunds are limited to the most recent month’s subscription if requested within 30 days. We may deny repeat refund requests for the same account.

 

5. Software Performance and Availability

  • Uptime: We do not guarantee uptime levels.
  • Bugs and Errors: The software is provided "as is" and may experience temporary bugs, errors, or outages. Users should download important data as backups.

 

6. User Responsibilities

  • Appropriate Use: Users must not engage in illegal activities, spamming, or harmful behavior. The software must only be used as intended.
  • Compliance: Users must comply with relevant laws and regulations (e.g., GDPR, church confidentiality rules and norms). The platform is not designed for protected health information (PHI) or PCI data.

 

7. Liability and Disclaimers

  • Limitations of Liability: We limit liability to the value of two months' subscription fees. We are not responsible for:
    • Data loss
    • Bugs or errors
    • Downtime or outages impacting meetings
  • Warranty Disclaimer: Orderly Meetings is provided "as is," without guarantees of error-free performance.

 

8. Termination of Accounts

  • Account Suspension or Termination: We reserve the right to suspend or terminate accounts for misuse, non-payment, or violations of these Terms.
  • User Termination: Users may terminate their accounts at any time. Data will be retained or deleted based on internal retention policies.

 

9. Privacy and Security

A separate Privacy Policy outlines how user data is collected, stored, and secured. Users must review and accept the Privacy Policy as part of these Terms.

 

10. Dispute Resolution

  • Jurisdiction: These Terms are governed by the laws of the State of Tennessee.
  • Arbitration: Disputes will be resolved through binding arbitration, except where prohibited by law.

 

11. General Provisions

  • Changes to Terms: Terms may be updated at any time. Updates will be posted publicly and are effective immediately upon posting.
  • Contact Information: For questions or concerns, contact us at [Insert Contact Info].

 

12. Beta Period Rules

For Beta users, additional rules apply as outlined in the Beta Agreement. Feedback provided during the Beta phase may be used to improve the product without compensation.

 

Thank you for using Orderly Meetings! Your use of this service helps us make meeting management simpler and more effective.

 

Orderly Meetings LLC

PO Box 81

Franklin, TN 37065

office@orderlymeetings.com